Category: MS Outlook Tips

Creating Contact Groups in Outlook

Creating a Contact Group in Outlook is an excellent way to streamline workflow for anyone who sends e‑mails to multiple recipients on a regular basis.  This is particularly useful when you have teams of people that you need to contact.  When you create a Contact Group in Outlook, you add the names of multiple recipients … [Read more]

Posted in MS Outlook Tips

Flagging E-mails for Follow-up

Flagging e-mails for follow up is a great way to add reminders to your inbox that will prompt you when important e-mails items must be addressed.  You may also Flag outgoing messages for follow-up by either the recipient, yourself or both.  When you Flag an outgoing e-mail it will also create a reminder on the … [Read more]

Posted in MS Outlook Tips

Sorting and Grouping E-Mails in Outlook

Sorting and Grouping e-mails in Outlook is a great way to quickly identify e-mails by Subject, Date, Sender, etc.  Sorting and Grouping e-mails also makes it very easy to view, copy, move and delete e‑mails in large blocks, further streamlining workflow. Reordering, Adding and Removing Column Fields The Column Fields are located on the Message … [Read more]

Posted in MS Outlook Tips

The Outlook Reading Pane

The Reading Pane is an essential Outlook tool.  To many, this may seem like an optional item, but I would recommend having the Reading Pane enabled at all times.  What is the purpose of the Reading Pane?  The Reading Pane allows you to see the contents of an e-mail before you open it, enabling you … [Read more]

Posted in MS Outlook Tips

Navigation and Selection Techniques in Outlook

Ok, we’ve taken a look at some of the short-cut keys available in Outlook, now let’s take a look at how we can navigate the Inbox a little easier. I’ll start with some selection techniques and then move on to navigation techniques.  Remember when you want to select an e-mail without opening it, one single … [Read more]

Posted in MS Outlook Tips

Outlook Shortcut Keys

Shortcut keys are an excellent way to streamline workflow in Outlook.  Using the shortcut keys keeps your hands on the keyboard and free of the mouse, which can help speed up productivity as well.  Basic Navigation Control + 1 Switch to Mail Control + 2 Switch to Calendar Control + 3 Switch to Contacts Control … [Read more]

Posted in MS Outlook Tips

The Busy Inbox

The “Busy Inbox (or should I say the insanely busy inbox), that is the topic of this next series.  How to streamline workflow and organize incoming mail within Microsoft Outlook.  It is not uncommon for me to see clients with literally thousands of e-mails in their inbox.  This can be information overload and make it … [Read more]

Posted in MS Outlook Tips
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