Outlook Shortcut Keys

Shortcut keys are an excellent way to streamline workflow in Outlook.  Using the shortcut keys keeps your hands on the keyboard and free of the mouse, which can help speed up productivity as well. 

Basic Navigation

Control + 1 Switch to Mail
Control + 2 Switch to Calendar
Control + 3 Switch to Contacts
Control + 4 Switch to Tasks
Control + 5 Switch to Notes
Control + Y Go to a Folder

Creating a File or Item

Control + N New Mail Message (from the inbox only)
Control + Shift + M New Mail Message (from anywhere in Outlook)
Control + Shift + L New Distribution List
Control + Shift + A New Appointment
Control + Shift + C New Contact
Control + Shift + K New Task
Control + Shift + Q New Meeting Request
Control + Shift + E Create New Folder
Control + Shift + P Create New Search Folder
Control + Shift + Y Copy Item
Control + Shift + V Move Item

 For E-Mail

Control + S Save
Alt + S Send
Control + R Reply
Control + F Forward
Control + D Delete
Control + Z Undo
Control + P Print
Control + ALT + J Mark Message as “Not Junk”
Control + O Open a Message
Control + M or F9 Check for New Mail
Control + Shift + B Display the Address Book
Control + Shift + G Display the Flag for Follow Up Dialog Box
Control + Q Mark as Read
F3 Find Items
F7 Check Spelling

Formatting an E-Mail

Shift + F3 Switch case (with text selected)
Control + B Bold
Control + I Italic
Control + U Underline
Control + C Copy
Control + X Cut
Control + V Paste
Control + E Centre
Control + L Left Align
Control + R Right Align
Control + T Increase Indent
Control + Shift +T Decrease Indent
Control + Shift + Z Clear Formatting

 By adopting some of the short-cut keys above, you will navigate more efficiently in Outlook and increase the speed at which you can complete tasks.


This entry was posted in: MS Outlook Tips.
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